Purpose of the Job: The Admin Clerk is responsible for maintaining accurate records in the accounting system (Pastel) to manage inventory balances effectively. Additionally, they play a vital role in the processing of manufacturing, dispatching stock to retail stores, assisting with payroll, and handling other commissions.

Key Responsibilities:

1. Process invoices for goods leaving the factory using relevant source documents.
2. Record all raw materials used in product manufacture.
3. Process purchase requisitions and place orders for raw materials, ensuring timely delivery.
4. Capture information from stock counts, investigate and resolve variances.
5. Identify and report any discrepancies in information or data.
6. Administer staff purchases and online orders, meeting deadlines.
7. Generate reports for management using Excel.
8. Administer weekly stock counts from retail stores, addressing any variances.
9. Reconcile petty cash and report anomalies promptly.
10. Assist in compiling information for payroll, verifying hours worked by staff.
11. Process Purchase Orders for production, ensuring correctness across fragrances and sizes.
12. Calculate store commissions based on targets and values, ensuring timely payment.

Competencies Required:

• Achievement of deadlines
• Flexibility in work scheduling
• Accuracy and discipline
• Time management skills
• Results-oriented
• Problem analysis
• Attention to detail

Skills and Knowledge Requirements:

• High proficiency in Pastel (Invoicing, Manufacturing, Purchase Orders)
• Experience in a manufacturing FMCG environment is advantageous
• Strong computer skills, adaptable to new programs
• Proficient in Microsoft Office – Excel & Outlook
• Good understanding of accounting principles and their application
• General knowledge of business commercial functioning
• Payroll experience
• 3-5 years of Admin department experience
• Basic bookkeeping experience
• Strong electronic and physical filing skills
• Good telephonic etiquette
• Ability to identify and resolve discrepancies
• Accurate with great attention to detail
• Ability to work without supervision
• Optional: HR experience

Job Type: Full-time

Salary: R7,000.00 – R15,000.00 per month

Experience:

• Manufacturing on Pastel: 2 years (Required)
• Sage Pastel: 2 years (Required)

Location: Pinetown, KwaZulu-Natal (Required)

Apply online: [Click here]